Form to provide travel details is below the FAQ, just scroll down. Thank you!

FAQ

How can I buy more than one pass?

Our online system only allows one shuttle pass for the same time slot in the checkout, so you will need to do checkout twice. If you’re traveling with a child, just fill out one form (below) and write a note with their name.

What pass should I buy for my flight time?
Getting to the Gathering: 

• My flight lands the night before or before 9:40am → buy a 10am pass from Medford to SWG 
• My flight lands before 12:02pm → buy a 12:20pm pass from Medford to SWG
• My flight lands after 12:20pm → don’t buy a pass. Check the getting here page for alternative rides from the airport

Leaving the Gathering:

• My flight leaves before 11:40am → don’t buy a pass. Check the getting here page for alternative rides from the airport
• My flight leaves between 11:40am and 1:40pm → buy a 9:30 pass from SWG to Medford
• My flight leaves between 1:40pm and 5:10pm → buy a 11:30 pass from SWG to Medford
• My flight leaves after 5:10pm → buy a 3:00 pass from SWG to Medford

If you are staff, seva, or an instructor and need to arrive early, check out our Wednesday shuttle pass. Attendees are not permitted to arrive early. See our what to expect page for more details.

The shuttle won’t work for my schedule. What should I do?

Check out our getting here page for alternative ways to travel. 

How long is the drive from the airport to the gathering?
About 1 hr 15 min (without stops). The shuttle makes a 20 minute courtesy stop at Goosberries grocery on the way to the Gathering. This is to allow you time to grab snacks and some food before getting here. Use the restroom before leaving the airport.

Can I change my shuttle time?

Unfortunately, no. Shuttle times are fixed, non-refundable, and non-transferable due to high demand. SWG isn’t responsible for missed flights. On the rare occasion SWG cannot meet minimum seats requirements to run the shuttle, we may refund your pass and ask you to find other arrangements with ample notice.

Can I take the shuttle without a flight?

Of course! We meet at Medford Airport at the assigned time at the departures area. Be sure to indicate this when you buy your pass.

What if I miss a shuttle with no available seats on another?

SWG isn’t responsible, but you can explore alternative options on SWG Mighty network page.

Where do we meet?

• Airport Meeting Point: Curbside arrivals area, right outside of baggage claim.  Your driver will be pulling up to the blue “arrivals” sign at the scheduled pick up time. The van is marked “Bravo” or “Wine Hopper”. Our airport is small, you will easily find other attendees.
  
  
• Gathering Meeting Point: By tent check-in and yurt village, North side of the road.

What time are the opening and closing ceremonies?

Opening ceremony starts at 3pm on Thursday. Closing ceremony starts around 9am Monday with breakfast and rituals. 

This is my first time at the gathering, is taking a shuttle the best option for me? 

Shuttles are a great way to travel and meet new friends.

What if my child needs a car seat?

Our shuttle crew and Oregon legally require that children have car seats. Since they take up another seat in the van, you will need to buy one for them as well!

I need additional help or another question.
Email swgshuttles@gmail.com for assistance.