Seva

All potential Seva members must be at least 18 years old to submit an application.

Each Seva team has its own set of requirements. Be sure to read through the team descriptions and requirements on the application page when choosing which teams to apply to. 

When filling out the application, Please choose your top 3 choices for areas in which you thrive.

The Seva hub choices are as following:

Teahouse + Art/Signs, Info Booth + Camp Store , Keiki Camp , Nourishment , Parking + Community Dish , Registration + Land Vibes , Compost , Waste Management , AccommodationsTeahouse + Art/Signs , Info Booth + Camp Store , Keiki Camp , Nourishment , Parking + Community Dish , Registration + Land Vibes , Compost , Waste Management , Accommodations

The Gathering holds two sessions. Sun session is June 15th-19th and the Moon session is June 22nd-26th. This allows us to accommodate more women and creates a closer sense of community. To apply for the Worktrade program, fill out the application for which session you would like to attend.

All Seva members must commit to being on the land for a full six days, this may or may not include your arrival and departure days. (For example, most Sun Session Seva will need to commit to arriving on June 13th or 14th and departing on June 19th or 20th, depending on your crew assignment.)

 All Seva are required to arrive on site by noon on the agreed upon start day. If you have not arrived by 3pm on your start day your position will be forfeited. You will be scheduled in primarily one work area during the gathering, though you might be asked to help in a number of other areas during setup and decorating and during breakdown and cleanup. Therefore, we are looking for applicants who are flexible and willing to do a variety of tasks.

On the skillshare class days, Friday, Saturday and Sunday, your work hours for the day will probably be around 6 hours. That should leave space for one class each day, perhaps more. Our vision is to have you be able to take classes and also be in service to the community.

Please understand though that signing up for seva crew does mean missing out on some class time and other group activities. We ask that you trust in receiving what you need from your time at the gathering, letting go of expectations and flowing with what is needed to co-create another beautiful Spirit Weavers Gathering.

Unfortunately there is not a way for you to log in and edit your application after you submit it. Any mistakes will need to be fixed manually by the Seva Coordinator, so please please double and triple check your application before you click submit!

Applications for Seva become available March 7th and will close by March 14th. We will notify all applicants of their status by March 31st.

Yes! You will be asked if you are interested in being on the waitlist in the event you are not selected for Seva on the first go round. Please be sure to check off the box on the application that says you are interested! Additionally if you are added to the waitlist please regularly check your email. If we send you a notification that you are being moved from the waitlist to the Seva team we need to hear back from you within 72 hours. 

If you are not initially selected for Seva, we would love to keep you on the waitlist in case another Seva needs to cancel. If you are interested in staying on the waitlist we will reach out to you if and when another Seva cancels to offer you their position. If at any point you decide you no longer want to be on the waitlist we ask that you email us ASAP at [sevaspiritweavers@gmail.com] so we can remove you.

All Seva are responsible for getting themselves to the gathering by their individual orientation date. Regular car parking and camping  is included with your ticket, if you would like to car camp or book other accommodations these are extra tickets and your responsibility to add on. 

We ask all Seva who are attending the gathering with a child to either attend with someone who can reliably watch their child during their committed Seva hours OR have purchased a keiki/moonbeam ticket for their little one. We cannot allow Seva to have their children with them during their Seva shifts. 

We plan to let all Seva know their arrival and departure dates by mid-April. Specific schedules will be emailed out two weeks prior to the gathering, but please know the schedules are subject to change and you will receive your final schedule at your Seva orientation. 

There is a $75 ticket fee for accepted Seva. This covers the cost of your meals during the gathering. When we collect the $75 fee we will securely store your credit card information.  In the event that you cancel your commitments late, no show to the gathering or do not fulfill your Seva requirements you will be charged the additional cancellation fee. Make sure to look over the cancellation policy and only apply if you are able to honor your commitments to this role.

If you are accepted as a Seva member and then become unable to attend, please email the Seva Coordinator (sevaspiritweavers@gmail.com) right away so that we can work on refilling your position. Depending on how close to the gathering you cancel you may be charged a cancellation fee.

Our Seva cancellation policy is in place to assure the cohesion of work we do here at the gathering. The policy allows our Seva Coordinators to ensure the flow and equitability of work. Please consider your availability as we approach the Gathering and read the policy carefully.

Cancellation Policy:

Cancellation before May 1st, 2023 – No charge 

Cancellation after May 1st 2023 – $75.00  

Cancellation after May 15th 2023 – $90.00

Cancellation after June 1st 2023 – $150.00

 Cancellation after June 8th 2023 – $577 the full price of a session ticket

*The cancellation policy does not include the application fee.